Owner portal
An owner portal built for this century
Communication and consultation are the foundations of building trust and engagement. Develop deeper relationships OurCommons helps you with a market-leading owner portal.
The arc
The right info to the right role: visibility, self-service, and genuine engagement, all in one place.
Everything in your owners' portal
Levies & BPAY
Outstanding balances and payment details always to hand
Meeting agendas
RSVP, download the agenda, and lodge a proxy from the portal
Applications
Pet, renovation, short-term letting — self-serve, safely
Minutes & resolutions
Historical records from every meeting
Notices & broadcasts
Building communications in one persistent feed
AGM topic submission
Raise items for the committee to consider
Capital works forecast
Fund projections and planned expenditure, year by year
Proxy management
Appoint a proxy and pre-cast your vote
Books & records
Statutory inspection requests with tracked fulfillment
The right info, to the right role.
Your Committee members gain increased visibility into Building activities relevant to their role, and your Treasurer / Chairperson will get additional insights too.
- Role-appropriate dashboards mean committee members aren't overwhelmed; they see what matters to them.
My Lot
Aurora Tower · SP 12345
Your Details
Name
Sarah Chen
s.chen@email.com
Phone
+61 412 345 678
Role
Owner
Your lot
Lot 7 · Aurora Tower
Outstanding
$3,430.00
2 notices · admin + capital works
BPAY
Biller code
238 991
Reference (CRN)
7 00124 50 003
Upcoming meeting
Aurora Tower AGM 2026
Thu 19 Jun · 7:00 PM · RSVP required
You decide how much.
Owners have visibility but how much is entirely up to you. Configure owner observability levels at the portfolio or per-building level as you and your committee decide.
- Toggle visibility settings per building in seconds. No support tickets, no waiting.
Home
Lot 7, Aurora Tower
What's Coming Up
Aurora Tower AGM 2026
Thu 19 Jun · 7:00 PM
AGM Notice — Aurora Tower 2026
2 hours ago
Building works — Level 8 hallway
3 days ago
Self-serve, safely.
All owner legal entitlements are respected. Our platform is intuitive and lets users self-serve for those items; reducing both admin and legal risk for you and the committee.
- Levy notices, meeting agendas, minutes, proxy forms: available to the right owners, at the right time.
My Applications
Submit and track applications for your lot.
Submit New Application
Minor Renovation
Internal & cosmetic works
Major Renovation
Structural, DA may apply
Pet Application
Approval to keep a pet
Short-term Letting
Airbnb, Stayz or similar
Tenancy Notice
Section 258 notification
Sale Notification
Notify the body corporate
My Applications (3)
Pet Application
Border Collie · Lot 7 · 12 May 2026
Minor Renovation
Kitchen benchtop replacement · 28 Apr 2026
Short-term Letting
Airbnb listing · Lot 7 · 2 Feb 2026
Part of the building's story.
Beyond access to records, owners aren't locked out. They can submit items for AGM consideration, contact the committee, strata manager or building manager (including anonymously, if you enable that feature) an be a part of their building's story.
- Anonymous contact option gives owners a safe channel, and takes the politics out of your inbox.
AGM Topics
Submit topics for the Annual General Meeting
EV charging stations in basement
We should explore installing EV charging points in B1 and B2.
Submitted 10 May 2026
Driveway repair and resurfacing
Level 2 entry driveway has significant cracking and causing damage to vehicles.
Submitted 28 Apr 2026
Rooftop garden feasibility study
Submitted 3 May 2026
Hear from every owner, not just the loudest ones.
Send surveys directly through the portal. Owners respond in a tap — anonymously if you enable it. Results are aggregated and published back to owners once the survey closes.
- Choice, yes/no, rating, and free-text question types.
- Owners see their own response history and can't respond twice.
- Anonymous surveys are truly anonymous — not even the strata manager can see who said what.
Surveys
What now?
A portal owners
Whether you want a demo or a quick call; we're sure you'll be impressed.