Governance
Confident compliance + less admin.
Submit circular resolutions for one-click approvals in our app, easily update and enforce your bylaws, keep all your key dates in one place, automate lot transfers, building applications and formal notices (and more).
Your new governance toolkit
Experience best-in-class governance and less admin across all aspects of your buildings with one deeply integrated platform.
Keep every meeting compliant
Our workspace for committee meetings, AGMs and EGMs has compliance and governance built into it's core:
- The agenda builder includes statutorily required items depending on your state and the type of meeting you are holding (AGM/EGM/Committee). Automated routine examples include quorum declarations and any changes to the conflicts of interest register. We also add less routine items such as audited financials, insurance cover, budgets and levies and officeholder appointments.
- Meeting notices include per-state notice-period floors with red/amber/green warnings if you are cutting it close, and a generates a PDF notice ready to send to your owners.
- The live meeting cockpit shows real-time presence, runs a per-item timer with audible warnings, and calculates quorum by persons or by entitlement as directed by the Chair. Our goal: run it properly, and run on time.
- RSVPs, attendance, apologies and an in-attendance log for non-voting observers is kept for a record of who was where and when.
- CoMo joins your meetings and transcribes the meeting minutes for the record (after any of your edits) to save time and keep the record accurate.
Go paperless and stay by the book
Every resolution type is supported and counted in accordance with your state's legislation. From an ordinary committee motion to a secret ballot at the AGM: our platform does it all.
- Resolution types load based on each building's state: ordinary, special, unanimous, without dissent, majority: the tally engine knows state based legislation and thresholds to be met.
- The vote log is immutable in the database and cryptographically signed for security and auditability. Secret ballots are end-to-end encrypted with HMAC verification, triggered automatically when the threshold is hit. A poll demand triggers a share-weighted re-tally on the spot. Everyone stays anonymous.
- Ownership-aware vote routing keeps you compliant for joint tenants and tenants in common. Owners can establish a standing authority for an owner to vote on behalf of their lot.
- Owners can pre-cast votes before the meeting, but they can change it during the meeting when time comes to vote. Attendees can join & vote from their phone.
Typists need not apply
Sick of manually typing minutes? No worries. CoMo joins your meetings and listens. He'll turn the raw transcript into structured minutes for the secretary and strata manager to review and edit, before sending it out for approval by attendees.
- Any edits to minutes are logged with a full version history for auditability and easy review + approval. Raw transcript recording is available if you need it
- For committee meetings, the workflow nudges anyone who hasn't opened the draft to ensure approvals don't slip. Users can approve minutes easily using our mobile app.
- Sealing minutes locks the record and assigns an immutable reference number before freezing the audit log.
Yes, proxies are an option!
Owners can lodge a proxy easily, or set a standing preference. Your proxy register is kept and updated for you automatically. Actions taken via proxy are logged for auditability.
- For one-off proxies we have either general appointments or specific directed appointments with per-motion instructions: its all configurable.
- Standing authorities are also supported: owners can set a default proxy for their lot and any changes are automatically updated in the register.
- Ownership-aware lodging respects the joint-tenants and tenants-in-common rights automatically, with pair-confirm prompts for co-owners to make sure nobody gets skipped.
- Email-token confirmation for proxy nominees to make sure the right proxy gains access, along with mobile logging with biometric confirmation to ensure the proxy nominee is the person they say they are.
Keep the committee engaged and officeholders informed
The office bearers register keeps track of tenure, role duties and any conflicts of interest, with eligibility checks per state and the committee election baked into every AGM workspace. Resignations and appointments of committee members and special officeholders are also facilitated on the platform.
- Easily appoint and rotate officeholders on the platform. Officeholders gain unique controls and notifications to keep them engaged and informed.
- Committee size and mandatory roles are enforced per state (for example, NSW 'large-scheme' thresholds, VIC tiers, QLD regulation modules: our reminders will keep you on track.
- The platform will run eligibility check on officeholders: unfinancial owners, those not on the strata roll, connected persons and multiple nominees from the same lot are all flagged.
- Our AGM module supports self-nominations, re-nominations and floor nominations, with opt-out. Uncontested elections auto-finalise and are reported back to the committee.
The strata roll, tenancies and transfers.
Check your live strata roll. It shows a full log for each lot from the day an owner joins the building to the day they sell. Tenancy notices, owner representatives, building applications and bylaw breaches are all tracked alongside each lot.
- Ownership types tracked on the roll: sole owners, joint tenants, tenants in common with share percentages. From companies and trusts to individuals and families. These details fold into voting and notice workflows.
- Owners or their agents can lodge tenancy notices per state regulations. Stay compliant with tenant representative laws using our tenancy gauge which tracks the 40% threshold.
- Owners can appoint a real-world representative (using a power of attorney, nominating a leasing agent or appointing a general proxy) with 8 fine-grained permissions: viewing documents, exporting, submitting tickets, lodging tenancy and transfer notices, requesting records, submitting AGM topics and requesting a payment plan.
- When a sale notice is lodged, our workflow handles onboarding of the new owner by updating the strata roll and sending a welcome pack with joining instructions. Let us handle the paperwork so you can focus on the new relationship.
Disputes, conflicts and bylaw breaches.
A single place for all the tricky stuff that needs watertight record keeping: tribunal disputes, standing conflicts of interest and breach notices: all with a paper trail attached.
- Use our disputes register for NCAT, VCAT and QCAT, easily keep a dispute notes log which is linked to the source motion or bylaw breach to keep a single context trail.
- You'll get a standing Conflicts of Interest (COI) register that updates with fresh disclosures or resignations, plus in-meeting declarations as the hardcoded second agenda item of all meetings so you remain compliant. A pre-loaded banner surfaces any standing conflicts before the chair has called the room to order.
- Make management and enforcement of bylaws a breeze; issue breach notices (with PDF generation) and track owner compliance with our breach log.
No funny business
Every vote, notification decision and records request is logged in an immutable audit trail. Give your owners comfort with every action on file if we need it.
- Owner records-inspection requests vary per state but our platform logs and reminds you of statutory deadlines per-category: fulfil or refuse, batch action multiple requests, and configure custom visibility grants for owner-only or all-owners access. Stay in control of your records and on the right side of the law.
- Minutes, votes and the trust ledger each carry their own immutable audit log. A 7-year control-panel log covers every notification default change, visibility grant and records-request lifecycle event.
- Statutory notification floors are enforced in your database: critical triggers (a meeting scheduled, minutes being sealed, a bylaw registered, a new levy created, a special resolution passed) cannot be turned off by accident, to ensure you're always alerted to compliance requirements when doing business-as-usual.
Revolutionise your approval workflow
Leverage our circular resolutions for quick committee approvals: draft, submit and approve all in one click, on any device.
Draft the resolution
Write the motion text and attach supporting documents. The platform enforces required fields per your state.
Circulate to committee
All committee members receive the resolution simultaneously. The SM sets the deadline when drafting — typically seven days from circulation.
Members vote digitally
Each member casts In Favour, Against, or Abstain. Under s18A, the resolution passes only if every eligible member votes in favour.
Circular resolution — response tracker
3 of 5 responded
3 days remaining
s18A unanimity
Individual votes stay private until the resolution closes. Any against vote fails the resolution immediately.
Outcome declared
The outcome updates as votes arrive: any against vote fails immediately; all eligible votes in favour passes it. Passed or failed, the result is recorded.
Permanently recorded
Passed resolutions become a formal PDF in Records with the full vote record. Audit-ready from day one.
Circular Resolutions
Aurora Tower · 6 committee members · passes only if all vote in favour (s18A)
Replace lobby mailboxes with smart parcel lockers
That the committee approve replacement of existing mailboxes with SmartPost Pro parcel lockers at a cost of $14,800, funded from the capital works fund.
Approve $12,400 for facade pressure washing
That the committee approve an expenditure of $12,400 (ex. GST) for professional facade pressure washing and minor sealant repairs, to be completed before 30 September 2026.
4 of 6 responded — individual votes stay private while open.
Adopt revised pet policy bylaw amendment
That the committee approve amendment to By-Law 14 (Keeping of Animals) permitting cats and small dogs under 10 kg, subject to written approval and a $500 refundable bond.
2 of 6 responded — individual votes stay private while open.
Bylaws
Create or revoke bylaws, amend them with a change log, and keep note of any breaches: all in one place.
1 of 4 · Upload / create
Upload / create
- Upload PDFs or Word docs from council records or prior managers
- Each PDF upload is parsed and indexed on ingestion (one bylaw per file)
- Or draft a brand-new bylaw directly in the platform
- New bylaws stay as drafts until approved and in force
What now?
Stay compliant + save time
Whether you want a demo or a quick call; we're sure you'll be impressed.