Meetings
We make meetings easy.
Committee Meetings and AGMs; book them, organise proxies, build agendas, record minutes and secure votes ahead of time and during.
Q2 SCM — Live in Progress
Click to join the meeting room
Strata Committee Meeting · Q3 2026
Fri, 18 Jul 2026 · 6:00 pm
Strata Committee Meeting · Q4 2026
Fri, 17 Oct 2026 · 6:00 pm
How meetings on OurCommons are different:
Deep workflow integration and automated routines are at the core of our platform.
Triage your tasks
OurCommons tracks ongoing tasks and issues when users raise a 'ticket'. Tickets are triaged by the Strata Manager. They decide what to do with tasks; including whether a matter needs to be discussed at a meeting.
- Building managers, committee members and owners can all lodge tickets for actioning. They form the base of your work, and if a discussion or vote is required, the Strata Manager can with a single click, add it to the next relevant meeting.
- The Strata Manager for the relevant building controls which tickets become an agenda item, which merely require a circular resolution (offline vote), or an application to the building manager.
Level 2 lift making grinding noise
Raised by Lot 14 · James Rodriguez
Level 2 lift making grinding noise
SM: Needs committee decision
Level 2 lift making grinding noise
Scheduled · Q3 SCM · Jul 18
Always have a quorum.
No shows no more. You can book one-off or recurring meetings on the platform. A Google Meet room will be set up, a link circulated, and most importantly; we'll keep track of RSVPs so you know who's coming before the meeting starts.
- The system collects RSVPs to ensure you've got quorum showing up. If you don't, OurCommons will flag it early and suggest a reschedule.
- Committee members and other attendeescan sync their calendars; so you can see optimal meeting times within agreed windows (e.g. 6-8pm weekdays) and avoid booking over a clash with attendees' existing events in their calendars.
Strata Committee Meeting · Q3 2026
Fri, 18 Jul 2026 · 6:00 pm
Strata Committee Meeting · Q4 2026
Fri, 17 Oct 2026 · 6:00 pm
Stay on track
No last minute scrambling for what needs discussion. CoMo prepares an agenda for you to review with a single click based on then-current tickets for the building. Using his best-guess for time allocations, he'll aim to ensure your meeting isn't overloaded with too many items, and the most pressing items go first (with less pressing items deferred to your next meeting).
- Adjust the time allocations, re-order the list of discussion points, and note your recommended voting path in advance.
- Add or remove items as needed. When ready, finalising the agenda triggers a PDF notice to be sent automatically to all attendees to comply with legal requirements. Your attendees can easily see what will be discussed and voted on so they can come prepared.
Agenda · 4 items · ~58 min total
Adopt 2026 maintenance levy budget
Lobby elevator replacement — contractor shortlist
Renew strata insurance policy — approve premium
Update pet register bylaw — draft amendment
Meeting controls for the Chair in real-time
Experience our meeting control panel. The nominated Chair is guided through the agenda, one item at a time. Votes are called, counted, and recorded in real time: with every member's screen staying in sync. Votes and timestamps for discussion are logged, and CoMo will join the meeting as Secretary's assistant to transcribe the meeting and generate minutes so everyone can be fully present in the meeting.
Current item
Adopt 2026 maintenance levy budget
Vote required
Cast your vote
Vote required · 15 min allocated
Adopt 2026 maintenance levy budget
Time remaining on this item
Background
The proposed 2026 levy budget totals $842,000 — an increase of 6.2% over 2025 to account for scheduled maintenance, common area upgrades, and a 3-month contingency reserve. Full breakdown attached to notice.
12:43
Time
2
Done
1/4
Votes
Attendees
Agenda
Sick of typing?
We've got you covered. CoMo will join the Google Meet room to transcribe. After the meeting closes, he'll draft the minutes from the transcript and live vote records, then surfaces them for the secretary to review.
- Draft minutes are generated automatically from the meeting transcript along with who attended, who was absent, and who voted for or against each item.
- Each vote is timestamped, logged and cryptographically signed. The Secretary and Strata Manager can download the raw meeting transcript at any time, if needed.
- The Secretary and Strata Manager can edit the draft minutes before they are sent to the attendees to be sealed as official; ensuring accuracy and that the minutes are a true record of the meeting.
Meeting Complete
All agenda items resolved. Draft minutes are ready for review.
47:12
Duration
6
Items
3/4
Votes
Get the record straight
Before minutes go out for approval, the Secretary reviews and edits CoMo's draft. Every change is versioned for a clean trail. If edits are made after approvals have been collected, those approvals are reset to ensure the change is fully agreed.
- Secretary and Strata Manager can edit any section: discussion text, action items, vote records, attendees.
- Every save creates a new version in the change history, attributed to the editor with a timestamp.
- Editing after approvals have been collected prompts a warning and resets those approvals to protect integrity.
Strata Committee Meeting · Q3 2026
Fri, 18 Jul 2026
Item 3 · Adopt 2026 maintenance levy budget
Highlighted text added by secretary — click to remove
James Miller · corrected item 3 discussion
18 Jul · 11:42am · v2CURRENT
CoMo · initial draft
18 Jul · 9:03am · v1
Attendees need to sign-off
Each committee member reviews the draft and approves it on the platform; from any device. Once a majority approves, the minutes are sealed automatically — stamped with a reference number and locked as the official record.
- The approvals tracker shows each member's state in real time: Approved, Opened, or Unread.
- Secretary or SM can send a nudge to pending members (rate-limited to once per 24 hours per member).
- Majority approval auto-seals the record with a unique reference number. All sealed minutes live in one archive.
Strata Committee Meeting · Q3 2026
Fri, 18 Jul 2026
18 Jul 2026
Online · Google Meet
6:04 pm
6:51 pm
Adopt 2026 maintenance levy budget
voteThe committee discussed the proposed 2026 levy budget. Sarah Kim raised a concern about the elevator contingency allocation. Tom Walsh moved the motion; James Miller seconded.
Lobby elevator replacement — contractor shortlist
discussionCommittee reviewed three shortlisted contractors. Deferred pending additional quotes from two further suppliers.
Action
→ James Miller: Obtain 2 additional quotes · Due 1 Aug 2026
Approvals
1 / 4
1 more to seal
Threshold: majority of voting members (2 of 4) must approve before minutes can be sealed.
Tom Walsh
Committee member
18 Jul · 2:14pm
Sarah Kim
Committee member
18 Jul · 3:09pm
Mike Chen
Committee member
Priya Patel (you)
Committee member
James Miller · corrected item 3
18 Jul · 11:42am · v2 current
CoMo · initial draft
18 Jul · 9:03am · v1
Strata Committee Meeting · Q2 2026
Fri, 18 Apr 2026 · Sealed 22 Apr 2026
Strata Committee Meeting · Q1 2026
Fri, 17 Jan 2026 · Sealed 21 Jan 2026
Annual General Meeting 2025
Sat, 6 Sep 2025 · Sealed 12 Sep 2025
What now?
Meetings your committee actually look forward to
Join the strata managers already running better meetings on OurCommons.