For committees
You volunteer your time, not your sanity.
Committees are vital for the functioning of a strata building; but they're under-resourced and under-served. Stress, burnout, delays and unmitigated legal risk don't have to be part of the volunteer committee experience. OurCommons helps committees work more efficiently together, adds oversight and control, and helps committee members interact with each other, their advisors and all owners.
Approval
can be done on the phone; from votes to quotes.
Audit
all vote choices and outcomes are traceable and logged.
Secure
cryptographically for votes, with 2FA logins to prevent tampering.
Customise
spending controls or approval requirements that suit you.
Circular resolutions on your mobile.
When your strata manager needs a decision, it arrives with everything you need to see: quotes, the file notes, a contract, their recommendation (and any disclosed conflicts of interest). Forget having to do emergency meetings, or dig around for emails.
Emergency plumbing works
CR-2026-003
Proposed Resolution
That the owners corporation resolve to approve up to $7,800 for emergency pipe repair works on Level 4.
Your vote
2/4 responded
Sarah
David
Mei
You
Motion 2 · AGM 14 Feb
Approve lobby repaint — Spectrum Painting Co.
Spectrum is the most competitive verified quote. Scope reviewed and consistent with strata register condition.
3 quotes received. Spectrum is mid-range on price but has the best track record on this building.
Your vote — make your own call
Your advisors recommend. Your committee decides.
Managers attach their recommendation and reasoning to their approval requests. Conflict of interest checks are done on the back-end against vendors, and managers are required to give frequent warranties that they're not doing anything shady.
Implement spending limits or approval gates that work for your committee.
Spending thresholds can determine whether work needs to go to an RFP or require committee approval, require treasurer co-signing, or need to go to an AGM. Adjust as you go and see what works best for you.
Committee spending limit
Current limit
$5,000
SM and BM can act under their own authority
Requires a committee resolution before proceeding
Meeting workflow
Coogee Sands AGM
Agenda
Finalised · 3 motions
Notice sent
24 Jan 2026
Agenda finalised
48h before
Notice sent to all owners
21 days prior
Meeting in session
Now
CoMo drafting minutes
Live capture
Secretary review
Within 24h
Distributed to owners
Automatic
Committee meeting agendas built automatically, and minutes record themselves.
Before each meeting, your manager builds an agenda for you with automatic entries as required by law, that the platform has surfaced (major works, key dates, or contracts) or you can add your own items. CoMo follows the meeting, logging attendance and capturing votes, discussions and outcomes as they happen. The chair will check CoMo's draft, make any required edits, and once every attendee signs off, the minutes are published.
Your records keep themselves.
Motions, votes, resolutions and by-law changes, all indexed to the meeting they came from, with the vote tallies recorded. Your by-laws and capital works plans are version-controlled and stored securely, as they evolve over time.
Minutes · MIN-2026-002
AGM · 14 Feb 2026
Motion 1
Adopt capital works plan v3 for FY 2026–2035
Motion 2
Approve $8,400 for lobby repaint — Spectrum Painting Co.
Motion 3
Appoint QS for FY 2027 plan review
Generated by CoMo · Secretary reviewed · Sealed by chair · Distributed automatically
Notification preferences
Aurora Tower · Sarah Chen
Resolutions & Minutes
Circular resolution issued
Resolution decided
Minutes sealed
Meetings
Meeting scheduled
Agenda finalised
Meeting adjourned
Action items
New action item
Action completed
Status change
Action reopened
Standing proxy
Auto-lodge your proxy for every new meeting
Preferences are saved per building. Channel is in-app; email delivery follows your account settings.
Unique per-committee member controls
Subscribe for immediate alerts, a monthly digest, or essentials only. Away for a stretch? Appoint a proxy, so decisions don't stall. Your settings never affect anyone else's, and you can always change them.
Easy approvals, with all the context
See what your manager does:
After your manager submits: all committee members can see the context of the request, the manager's note and their recommended option. Track committee approvals in real time.
ourcommons.app/minutes
InteractiveStrata manager view
Minutes approval request
Aurora Tower
Minutes
AGM Minutes — 12 March 2026
“Motion 4 carried unanimously. Capital works levy increase of 8% adopted for FY2026. Treasurer authorised to issue notices.”
Each committee member receives an in-app notification to approve the minutes
Committee member · E. Yuen
Approvals
No pending approvals
What's included?
All of our features
What now?
Transform your committee
Your strata manager can start using OurCommons in minutes. Book a call and invite them below. Alternatively, if you're self-managing, you can sign up to the platform and use it yourself.