Capital works
The law has changed; so should your tools.
Learn more about our groundbreaking forecast model to help anticipate (and mitigate) capital costs in advance. Experiment with different options, invite your experts for review, submit it for approval, and let the platform track actual performance against the plan using cross platform data sharing and automation.
Get ahead of the curve.
Did you know that owners corporations in New South Wales, Queensland and Victoria are legally required to have a 10-year capital works fund plan that is reviewed regularly? Our platform helps you stay compliant and ahead of the curve.
- The age old question: 'will we have enough money?' doesn't have to be a stressful discussion. The way you answer it will define your relationship with owners. Avoid surprises and last minute special levies by forecasting and planning ahead; keeping owners informed along the way.
- OurCommons helps keeps you compliant with new laws; your plan structure will adapt to your building's relevant state regulations to ensure mandatory expense categories are covered.
- Ground proposals with a solid, data-backed plan to give your owners confidence and clearly see the value in your services.
- Once a plan is approved, the actual spend from your financials and procurement modules will automatically feed into the plan so you can compare actual expenses vs your planned expenses at any time.
Your data can drives forecasts; reduce the guesswork.
OurCommons lets you build your plan inside the platform. Data is pulled in from every aspect of your building for increased forecasting accuracy and decreased data entry.
- Your building's maintenance history is measured against standardised quantity surveying standards to determine when an inspection or replacement is likely required for certain capital works.
- We also use your building data (its age, size, features and materials) to give you some suggested items to look into if you don't have maintenance history available.
- Using our RFP / Vendor Procurement module, your works history for the building will populate organically over time; giving us valuable data about when rework or replacements may be required.
- You can view or adjust the math that informs your model to ensure the plan matches your building's risk tolerance and financial constraints. This includes interest rates, CPI escalation, site-remoteness and high-risk material multipliers.
Flexible forecasting is the only way
The only certainty about forecasts are that they are uncertain. Our platform works around this reality, rather than trying to distort it. Understand the trade-offs of deferring expenses or increasing levies. When new costs emerge, see how you can work around them and the consequences of potential strategies over a long horizon.
10-year capital works forecast
Year 10 balance: −$k
CWF balance
Step 1: the baseline
Where the fund is heading today.
Levies come in every quarter. Expenses don't. The year-six spend is a hard hit — and most buildings only see it coming two years out.
Step 1: the baseline
Where the fund is heading today.
Levies come in every quarter. Expenses don't. The year-six spend is a hard hit — and most buildings only see it coming two years out.
Step 2: adjust the levy
Drag until the balance turns positive.
Use the levy slider on the chart. A modest flat increase across the ten years makes the difference — drag until the year-10 number flips from red to black.
Step 3: reschedule the works
Pull forward an expense. Watch the fund smooth out.
Drag the orange bar to a quieter year with low planned spend. Owners see a flatter trajectory — no sudden levy spike, no last-minute scramble.
Get expert eyes on your draft.
Prepare as many draft scenarios as you need. Invite your qualified experts (a quantity surveyor, an accountant, or a builder) to look at what you've got, make a copy and tweak or adjust your version in a new draft. Version control means you can always experiment without losing your existing state and compare your actual spend against current (and prior) plans.
Version history
Actuals vs. plan · FY 2023–2032
tracking v3How it works
Save draft plan
- Approved levies fill income
- Tune your arrears %
- Open RFPs fill expenses
- AI suggests likely works
- Reads building stats
- Learns from works history
Submit for review
- One click sends it out
- Committee logs in
- Sees the live draft
- Reviews in the portal
- Approve in one click
- Or take to a meeting
Actuals auto-track
- Invoices auto-allocated
- Actual vs plan by year
- Variance flagged early
- Live fund balance
- Drift prompts a redraft
- Full audit trail
Committee approval
- Committee logs in
- Reviews live draft
- Revise as a new version
- Approves in one click
- Or hold a meeting
- Adoption timestamped
QS / auditor signoff
- QS logs in via token
- Reviews live draft
- Adds review notes
- Submits assessment
- Or book a session
- Timestamp recorded
Save draft plan
- Approved levies fill income
- Tune your arrears %
- Open RFPs fill expenses
- AI suggests likely works
- Reads building stats
- Learns from works history
Submit for review
- One click sends it out
- Committee logs in
- Sees the live draft
- Reviews in the portal
- Approve in one click
- Or take to a meeting
Committee approval
Adopted- Committee logs in
- Reviews live draft
- Revise as a new version
- Approves in one click
- Or hold a meeting
- Adoption timestamped
QS / auditor signoff
Adopted- QS logs in via token
- Reviews live draft
- Adds review notes
- Submits assessment
- Or book a session
- Timestamp recorded
Changes requested, back to “Save draft plan” (01)
Actuals auto-track
- Invoices auto-allocated
- Actual vs plan by year
- Variance flagged early
- Live fund balance
- Drift prompts a redraft
- Full audit trail
What now?
Give your owners confidence
Whether you want a demo or a quick call; we're sure you'll be impressed.